Instructions for Online Evals: Staff

Basic Information:

Website: ieval.ucr.edu

Login: UCRnet ID and password

Automatic backups are performed on the system each night, after hours. When new information is added to the system (Week 6, the SIS information is downloaded and sent out for review. Changes in Week 6 and 7 should be made in SIS. Week 8, the SIS information is added to the evaluation system), a manual backup is done before and after in addition to the automatic backup. Once everything is uploaded, changes to SIS will not be reflected in the online evals. Changes after week 7 must be emailed to tadp@ucr.edu

Timeline

1. Enter all TA data into SIS+ by week 5.
2. Computing uploads TA data into the evaluation site Monday of week 8.
3. Departments will receive an Excel sheet that contains the TA name and classes to check mid-week 6. Any changes to the online evals will need to be emailed to tadp@ucr.edu.
4. TAs will have access to check the evaluation system for their classes in week 8.
5. The TA evaluation site will open on Monday of week 9 at 12:01 a.m. The site will close on the Sunday night following week 10 at 11:59 p.m.
6. TA evaluations can be accessed for three weeks from the close of the evaluation window (The date varies, depending on when the registrar reports grades).

Editing Comments

1. Log In.
2. Your department should be highlighted.
3. Select the quarter and the year that you want to edit.
4. You can either edit a particular course, a particular TA or edit the entire department (It is faster to edit the entire department, if you have the time).
5. Once the boxes all display the person/s you want to edit, click on “Edit Comments.”
6. The comments are displayed in fields. You can change whatever needs to be changed. Departments have their own policy on changes, but it is preferred that only threats and inappropriate language be removed. Grammar should be left as is.
7. At the bottom of each page of comments, a button reads “save and return.” This button will save the page, and return you to the main page to select a new TA. If you want to continue editing and not save the comments yet, hit “Next Page.” If you hit “Save and Return” on the last page of comments, it will save all the comments for the department/section you are editing.

***If you accidentally delete something, exit the webpage without saving. If you exit without saving, everything you have done will be return to its original state. This also means that if your computer freezes or your web browser unexpectedly shuts down, you will lose the changes you have made.

 

Printing the Sheets

1. Log in.
2. Your department should be highlighted. Select correct quarter.
3. Click “View Eval Results."
4. Select which TA’s Evaluation or Comments page you want, or select the batch download, located at the top of the screen. These pages will be generated and will pop up in a new browser. If you have a pop-up blocker, you will need to turn it off. You will also need to have Adobe Acrobat on your computer, as these will be PDF files. We have found that computers handle these pop up windows differently; some computers will have problems if you open more than three eval windows at a time, while other computers can open an infinite number of windows.
5. Print the sheet from the new window.

Granting Access

1. Log in.
2. Select “Grant Access.
3. Enter the last name or the email for the person to be given departmental access.
4. The person (or a list of possible persons) will come up on the screen.
5. Select the person you wish to add.
6. Select the department, and hit “Submit.”

Removing Access

1. Log in.
2. Select “Edit Access.”
3. The screen will show the users that you have granted access.
4. Click on “Remove Access to Department.”

Determine Response Rate

1. Select “Results Statistics” to see the nu8mber of responses per section.

Employment History

1. Search by last name.
2. All evaluations for that TA will open in the window. Evaluations will appear in chronological order.

Troubleshooting: Pop Up Blockers

Internet Explorer

By default, pop-up blocking is enabled in Internet Explorer in the current version of Windows XP. To disable pop-up blocking in Internet Explorer:

1. Click on the Tools menu
2. Select Pop-up Blocker
3. Select Turn Off Pop-up Blocker

Netscape (and variants = Opera, Mozilla, Firefox, etc.)

By default, pop-up blocking is enabled in the browser. To disable pop-up blocking:

1. Click on the Edit menu
2. Select Preferences
3. Select either Pop Up Blocker or Privacy and Security.

Yahoo and Google Toolbars

Turn off the blocking on both the ieval.ucr.edu page and the evaluation "home" page.

Norton and other Antivirus software

Check for a "accept downloads from this website" option on the software's background program or browser toolbar.